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Administrative Coordinator I

Company: Texas A&M University Health Science Center
Location: Bryan
Posted on: February 16, 2020

Job Description:

Job TitleAdministrative Coordinator IAgencyTexas A&M University Health Science CenterDepartmentCollege Of NursingProposed Minimum SalaryCommensurateJob LocationBryan, TexasJob TypeStaffJob DescriptionWhat we believe Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents and identities are vital to accomplishing our mission and living our core values.Who we are As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.What we want The Texas A&M College of Nursing is looking for an Administrative Coordinator I to serve as a member of the Student Affairs team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of administrative support experience to the position and understand the demands of a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.Job Summary: Serves as an Administrative Coordinator I for the Office of Academic Affairs in the College of Nursing. Provides administrative support for Academic Affairs, and provides public-facing duties for the college and serves as receptionist. Works under the supervision of the Associate Dean, and in collaboration with the Senior Administrative Coordinator for Academic Affairs.Required Education:

  • Bachelor's degree or equivalent combination of education and experience.Required Experience:
    • Two years of related experience. Required Knowledge, Skills and Abilities:
      • Knowledge of word processing, spreadsheet, database, and presentation applications.
      • Ability to multitask and work cooperatively with others. Interpersonal and communication skills.
      • Planning and organization skills.
      • Ability to perform all tasks and job responsibilities safely without injury to self and others incompliance with A& M System and TAMU guidelines.Preferred Education and Experience:
        • Bachelor degree.
        • Two years' experience as a receptionist or administrative assistant. Experience in academic affairs or facultyaffairs in higher education.Preferred Special Knowledge, Skills and Abilities:
          • Excellent customer service skills and professional phone manner.
          • Strong organization skills.
          • Excellent communication skills.
          • Problem solving, detail oriented, prioritization skills.
          • Ability and willingness to work both independently and as a team member.
          • Experience working with diverse individuals and communities.Responsibilities:
            • Greets visitors as soon as they arrive and connects them with the appropriate party.
            • Answers the phone in a timely manner and directs calls to the correct offices.
            • Provides general information and referrals.
            • Participates in the planning and execution of administrative operations in the office of academic affairs.
            • Provides administrative support for the office of academic affairs functions in the nursing program, in collaboration with the Senior Administrative Coordinator in the Office of Academic Affairs.
            • Duties include, but are not limited to supporting functions for class, classroom, and exam scheduling, student and cohort tracking and planning, and faculty search, hiring and evaluation processes.
            • Supports processes for the collection and maintenance of student and faculty outcome data for accrediting and regulatory compliance.
            • Analyzes requirements for projects and initiatives and contributes to their planning and implementation.
            • Monitors office procedures.
            • Develops, evaluates, and ensures adherence to administrative and technical procedures.
            • Provides support for assigned faculty members, including but not limited to, support for instructional materials, compiling promotion and tenure dossiers and grant activities support.
            • Coordinates meetings, records meeting minutes, and tracks the completion of tasks for assigned committees.
            • Provides logistical and administrative support for faculty and staff retreats, events, meetings and other special functions for the College.
            • Reviews documents for supervisor.
            • Performs special analyses and project summaries.
            • Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
            • Coordinates the maintenance of files and records.
            • Performs data entry and retrieval and maintains data files.
            • Prepares and proofs materials for reports and other publications.
            • Prepares, modifies, and verifies documents.
            • Supports office records retention and maintenance of office references and resources materials.
            • Complies with record retention policies and procedures.
            • Collects and compiles tracking and assessment data, under the direction of the Associate Dean for Academic Affairs, and under the collaboration of the Senior Administrative Coordinator for Academic Affairs.
            • Assists on special projects as needed for the College.
            • Serves on committees as assigned.
            • May train student workers and other support staff
            • Other Duties As Assigned Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. Please include resume, cover letter and referencesAll positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.Texas A&M University Health Science Center is transforming health through innovative research, education and service in biomedical sciences, dentistry, medicine, nursing, pharmacy and public health. As an independent state agency and academic unit of Texas A&M University, the health science center serves the state through campuses in Bryan-College Station, Dallas, Temple, Houston, Round Rock, Kingsville, Corpus Christi and McAllen.Texas A&M University Health Science Center is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.If you need assistance in applying for this job, please contact hschr@tamu.edu.Useful Links:
              • Health Science Center Home Page
              • Payroll and HR Services Home Page
              • Texas A&M System Job Opportunities
              • Campus Crime Statistics
              • Notice of Nondiscrimination and Abuse
              • Legal Statements
              • Future Students
              • Current Students
              • Alumni & Friends
              • Faculty & Staff

Keywords: Texas A&M University Health Science Center, Bryan , Administrative Coordinator I, Administration, Clerical , Bryan, Texas

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