Administrative Specialist

Company: University of North Texas
Location: Bryan
Posted on: May 16, 2023

Job Description:

Position DetailsPosition InformationUNT System OverviewWelcome to the University of North Texas System. UNT System includes the University of North Texas in Denton, the University of North Texas at Dallas and the University of North Texas Health Science Center in Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region and we are committed to transforming lives and creating economic opportunity through education. We are growing with the DFW region, enrolling a record 47,000+ students across our system and awarding nearly 12,000 degrees each year.Posting Title Administrative Specialist Department UNT-English-121600 Job Location Full Time/Part Time Part-Time Retirement Eligibility TRS Eligible Additional Retirement InformationFor more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php.Salary Information Department SummaryThe study of English language and literature provides students with an intellectual foundation that will permanently enrich their lives and prepare them for a wide variety of professional paths. Our department features courses in British, American, and anglophone literature; in the art of poetry, fiction, and creative non-fiction; and in rhetoric and composition. All of these classes foster intellectual independence and help students to develop the skills of thinking critically, reading deeply, and writing clearly.Position OverviewTo provide support to the Director of Creative Writing. This person coordinates UNT Visiting Writer Series and the annual UNT Rilke Prize, and personally attends to all aspects of every speaker's visit.Additional Posting DetailsMinimum QualificationsAssociate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.Knowledge, Skills and Abilities* Exceptional customer service skills.* Intermediate Microsoft Office skills.* Knowledge of accounting/budgeting procedures.* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.* Ability to conceptualize, plan and organize multiple assignments effectively.* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.* Skill in developing and maintaining good working relationships.* Knowledge of policies, practices, procedures and terminology of assigned function.Preferred QualificationsThe preferred candidate will possess the following additional qualifications: * Knowledge of UNT policies, procedures, and practices. * Experience in higher education. * Knowledge of 9.2 Chart of Accounts, COGNOS, ePRO, EIS, and p-Cards.Required License / Registration / Certification Work Schedule20 Hours per week between the hours of8:00 am to 5:00 pmMonday through Friday.Driving University Vehicle No Security Sensitive This is a security sensitive position. EEO StatementThe University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.Classification Title Administrative Specialist Physical RequirementsJob DutiesoAdministrative Assistant to Director of Creative Writing. Provides support to creative writing faculty.oManages the annual $10,000 Rilke Prize from submissions to culminating events. Fields inquiries about the UNT Rilke prize.oCoordinates the UNT Visiting Writers Series. Liaison with incoming guest speakers. Coordinates speakers itinerary with faculty, schedules dates, arranges speaker payments, lodging, flights, and transportation.oCoordinates campus events including arranging venues, set up, bookstore sales, photographs events, recording events, and creating audio files for students and faculty.oDesigns posters, flyers, and social media images for visiting writers series, Rilke prize, and other events. Works with university marketing and local news outlets to publicize events.oManages creative writing website calendar and updates departmental webpage with creative writing event listings. Posts events on departmental website and social media accounts. Manages information on creative writing webpages and faculty listings.oCoordinates advertising schedule and deadlines. Designs ads for creative writing and the Rilke prize for national magazines; arranges payments for advertisements by purchase requisition.oFields inquiries about creative writing, UNT Visiting Writers Series, and UNT Rilke Prize.Posting Detail InformationPosting Number S5691P Position End Date (if temporary) Special Instructions to Applicants Quicklink for Posting

Keywords: University of North Texas, Bryan , Administrative Specialist, Administration, Clerical , Bryan, Texas