Coordinator of Administrative Services

Company: Texas Southmost College
Location: Austin
Posted on: April 1, 2026

Job Description:

Job Summary The Coordinator of Administrative Services is responsible for coordinating activities and providing supervision in the operation and administration in support of the Division of Student Development. .Responsible for making complex administrative decisions requiring knowledge of budget and contract management, a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities. Essential Duties And Responsibilities Provides administrative support for the Office of the Vice-President of Student Development , including the Associate Vice Presidents of Educational Partnerships, Administrative Technology, and Student Services. Responsibilities include, but are not limited to, budget management and program coordination for multiple initiatives, such as High School Programs and AmeriCorps grants. Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the College and Student Development. Plans, organizes, and coordinates administrative operations. Performs monthly account reconciliations for faculty and staff mileage and department time and effort reports to ensure accuracy between internal records and financial statements; identifies and resolves discrepancies in a timely manner. Manages and coordinates the monthly and quarterly account manager reports for the division. Researches and explores software applications (current and new functionality) to aid the department. Maintains and develops forms and/or other processes. Coordinates the recording of financial transactions with responsible parties. Provides exceptional customer service with a high degree of tact and technical knowledge, while ensuring the highest level of confidentiality. Coordinates the collection of information or the preparation of abstracts, reports, proposals, operations and procedure manuals, and other written material and documentation as required. Analyzes and prepares tables, graphs, and charts for management use or presentations about departmental or divisional activities. Serves as a liaison with other departments on policies, procedures, and practices. Plans, supervises, and schedules the work of assigned staff. Responsible for all routine and non-routine administrative functions and correspondence. Manages calendar and independently schedules appointments for the assigned supervisor. Composes, reviews, and distributes documents such as confidential and complex correspondence, memos, reports, and requisitions that are sent to internal and external contacts. Reports to a top-level administrator of the College. Makes judgments and decisions to keep office functioning smoothly in absence of supervisor. May oversee and process purchase requisitions and orders, travel requests, and reimbursements. May monitor expenditures and income against the budgets, maintain accurate accounting ledgers, and facilitate account reconciliations. Coordinates and arranges meetings, conferences, and committee meetings. Coordinates and/or supports divisional events as needed. Assists in providing timely responses to requests received by the office. Responds independently within scope of responsibility. Ensures compliance with all applicable laws, policies, and procedures. Completes all required training and professional development sessions sponsored through Texas Southmost College ( TSC ). Supports the values of the College: service, integrity, innovation, excellence, community, and accountability to the College. Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite. Completes duties and responsibilities in compliance with college standards, policies and guidelines. Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community. Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers. Supports the values and institutional goals as defined in the College’s Strategic Plan. Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College. Working hours may include evenings, holidays, or weekends depending on deadline requirements and special events. Performs other duties as assigned. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Keywords: Texas Southmost College, Bryan , Coordinator of Administrative Services, Administration, Clerical , Austin, Texas