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Accounting Controller

Company: Miramont Country Club Headquarters
Location: Bryan
Posted on: February 9, 2020

Job Description:

---- JOB SUMMARY As the Controller for the Club one will be required to handle and manage all accounting functions for the Club with support from the corporate office. This job requires an extreme level of accuracy and attention to detail. The Controller must remain approachable while maintaining all structured deadlines. This position requires a great deal of flexibility as well as sense of equality and ethics. The Controller acts as the financial compass for the Club. The Controller is also responsible for the procurement of all products, equipment, supplies, materials and other items needed for Miramont Country Club. ESSENTIAL JOB FUNCTIONS Accounting: -- Responsible for creating, generating, distributing and analyzing daily, monthly and quarterly reports regarding Club financials. -- Process daily deposits involving cash, check, credit card and ACH while maintaining a detailed log of all transactions. -- Handles all petty cash requisitions for cash bars and other necessary Club operations. This involves insuring flawless record keeping of allocations and transition of monies. -- Required to handle all preliminary A/P procedures ensuring proper taxation and coding for all requests for payment (check requests). -- Ensures all new vendor procedures are complete and accurate before business transactions occur. Process includes but is not limited to acquisition of W-9, Texas Sales and Use Tax certificates, credit applications, new vendor forms, Certificates of Liability Insurance, etc.-- -- Manages the entire A/R processing (member billing) from start to finish on a monthly basis. -- Responsible for outlining and submitting all A/R corrections and adjustments to corporate accounting and auditing on a weekly basis.-- -- Audits all food, beverage, golf and tennis inventories on a monthly basis and sends validation to corporate accounting. This includes participating in the inventory count on a rotating basis. -- Oversees physical count of entire Clubhouse on an annual basis. -- Responsible for fiscal year budget process with assistance from the General Manager. This process involves planning/scheduling all meetings with individual Department Heads as well as version and final reviews -- All budget reallocation (corrections) requests are received by the BM who consolidates the requests and submits to corporate accounting. Responsible for accuracy and validation of all corrections.-- -- Responsible for maintenance and tracking of Certificates of Liability Insurance for all vendors. -- Will implement and maintain purchasing limits for all staff. -- Oversee the Purchasing Department -- Coordinate and track water requisitions interdepartmentally. -- Audit Membership files as they are completed to ensure that all billing is set up correctly. -- Conduct annual audit of membership billing for dues and annual fees. -- Create and maintain analytical reports for departments as requested by the General Manager. -- Create a monthly variance report as part of the monthly financial reports. -- Work with corporate accounting office to ensure that all sales and expenses are accounted for accurately and within the correct month. -- Create commission reports for all commissioned employees. -- Assist payroll with verifying Service Charge Spreadsheet-- -- Provide oversight and audit all package billing to ensure accuracy. -- Reconcile balance sheet accounts -- Create sales tax report for corporate-- -- Revise service charge spreadsheets to ensure accuracy for payroll -- Other duties as assigned by the General Manager or Corporate accounting office. Purchasing -- Participate and audit the physical count of inventory on a monthly basis. -- Accurately complete purchase orders and check requests, double check line item cost centers, code to proper GLs for approval, make and keep hard copies of all purchase orders and check requests, and file to proper folders for all inventory, supply, paper goods, linen, uniform, chemical, equipment purchases, etc. -- Ensure all new vendor procedures are complete and accurate before business transactions occur including acquisition of W-9, Texas Sales and Use Tax certificates, credit applications, new vendor forms, Certificates of Liability Insurance, etc. -- Maintain records of goods ordered and received. -- Monitor purchase orders to assure that deliveries are correct and complete. -- Help expedite purchase of needed products. -- Assist department heads in the selection and evaluation of suppliers, act as a liaison between suppliers and all Club departments, and create goodwill for the Club through effective supplier relations -- Maintain current files of suppliers, stock lists, catalogs, price sheets, etc. -- Interact with vendor personnel regarding shortages, price changes, and related matters. -- Manage relationships with key suppliers to maintain quality of goods, timely delivery, and compliance to terms of contracts. -- Develop profitable purchasing strategies. -- Maintain and manage purchasing limits for staff as directed by the General Manager. Assist staff with purchasing in accordance with the approved budget and help with budgeting process as needed. -- Avoid overnight shipments and rush deliveries at all costs, must be able to plan ahead. -- Other duties as assigned.

Keywords: Miramont Country Club Headquarters, Bryan , Accounting Controller, Hospitality & Tourism , Bryan, Texas

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