Secretarial/Clerical/Administrative Assistant

Company: Texas State Job Bank
Location: BRYAN
Posted on: May 3, 2021

Job Description:

Administrative Assistant Pool 2020-2021 Location to be determinedDuties may vary based on type of secretary positionSpecial Knowledge/Skills:- Proficient word processing, spreadsheet, and file maintenance skills- Effective organizational, communication, and interpersonal skills- Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary- Basic math skills and calculator operation- Ability to prioritize workflow to address multiple needs of the supervisor- Ability to multi-task numerous complex administrative activities- Have excellent integrity and demonstrate good moral character and initiative.Experience:Three years secretarial experience, preferably in the public education environmentMajor Responsibilities and Duties:Align the major functions of the assignment with district goals such that all students succeed.Registrar Duties1. Setup, prepare and maintain students' permanent records according to district procedures.2. Receive new data, enter data, and route updated information to appropriate staff or departments. Maintain accurate address, phone numbers, demographics and other information on students.3. Process student enrollment: Enroll new students and reentering students. Verify that all requireddocuments are submitted and assist parents with registration materials.4. Request student records from other schools and fulfill incoming request for student records. For students transferring from inside Texas requests must be made through the Texas Records Exchange (TREx).5. Process student withdrawals. Respond to inquiries from other schools, employers or authorized agencies regarding student grades, attendance, and other information contained in student files. Enter all withdrawals with correct codes and documentation for proof of code per the Texas Education Agency. Assist in the leaver process.Records, Reports, and Correspondence Records, Reports, and Correspondence6. Prepare correspondence, forms, reports, etc. for the assigned administrator.7. Compile pertinent data as needed when preparing various state and local reports.8. Maintain physical and computerized department files.9. Prepare documents and lists for honor roll, awards assemblies, and other student recognition programs.Other10. Assist students, teachers, and parents as needed.11. Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community.12. Demonstrate appropriate telephone etiquette, with proper voice inflection, take reliable messages, and route to appropriate staff.13. Act as receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters.14. Protect confidentiality of school records and information about students and staff.15. Perform any duties and responsibilities that are within the scope of employment, as assigned by the Principal or designee, and not otherwise prohibited by law of Board regulations.

Keywords: Texas State Job Bank, Bryan , Secretarial/Clerical/Administrative Assistant, Other , BRYAN, Texas