Administrative Associate V

Company: Texas A&M University
Location: Bryan
Posted on: June 12, 2021

Job Description:

Job TitleAdministrative Associate VAgencyTexas A&M University Health Science CenterDepartmentPrimary Care & Population HealthProposed Minimum Salary$14.53 hourlyJob LocationBryan, TexasJob TypeStaffJob DescriptionWhat we believe Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents and identities are vital to accomplishing our mission (and living our core values (.Who we are As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.What we want We are looking for an individual to join our team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.Required Education:High school diploma or equivalent combination of education and experience.Required Experience:Five years of related experience.Preferred Education:Bachelors degree.Required Special Knowledge, Skills, and Abilities:Knowledge of word processing, spreadsheet, and database applications.Knowledge of health care education. Ability to multitask and work cooperatively with others.Ability to work with sensitive information and maintain confidentiality.Strong interpersonal and organizational skills.Strong verbal and written communication skills.Preferred Experience:More than three years of administrative experience in a university or education-related position.Experience assisting with an educational programs in a college or university setting.Experience providing customer service in a professional office setting.Experience coordinating events.Two years of administrative experience at TAMU.Preferred Special Knowledge, Skills, and Abilities:Excellent customer service skills.Knowledge of TAMU policies and procedures.Working knowledge of TAMU software such as SSO, Concur, Workday, Aggie Buy or FAMIS.Ability to use and knowledge of Adobe and Microsoft Office Suite.Experience working with diverse individuals and communities Job ResponsibilitiesPlans and provides logistical and administrative support for events, meetings or other special functions. Analyzes requirements for projects or initiatives, as well as creating reports, analyses and surveys as requested.Prepares and distributes minutes for faculty meetings.Primary contact for all inquiries received for the head of Primary Care and Population Health, including information requests, scheduling prospective appointments, and management of staff calendars.Assists with website development, presentations and external communications for prospective and current residents, alumni and the general public. Monitors compliance of staff and faculty records with all University, HSC, state and federal regulations.Supervises the creation and maintenance and retention of office files and records. Assists in resolving complex, highly sensitive and confidential administrative matters.Prepares mid-term reviews and faculty promotion and tenure dossiers.Prepares slide presentations and speech remarks.Coordinate collection and compilation of faculty progress reports for the Department Head to use with faculty evaluation material. Manages an organizational system to coordinate and monitor action items, projects, correspondence and assignments and ensures deadlines are met.Prepares faculty nomination packets. Prepares all functions to successfully onboard new department faculty.Coordinates travel arrangements and prepares itineraries as needed.Performs other duties as assigned.Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 64,000 and nearly 9,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, diversity, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.If you need assistance in applying for this job, please contact (979) 845-5154.Useful Links:Benefit Programs (RetirementCost of Living Calculator (Employee Discount ProgramFlexible Spending Accounts (University HolidaysLegal StatementsNew Employee OrientationProspective EmployeesSafety & Security NoticesTraining & DevelopmentUSERRA (Nondiscrimination Notice

Keywords: Texas A&M University, Bryan , Administrative Associate V, Other , Bryan, Texas