Administrative Partner

Company: Kilgore Companies, LLC
Location: Houston
Posted on: May 20, 2025

Job Description:

Select how often (in days) to receive an alert:Pay is dependent upon experience and will be discussed during the consideration process.The Operations and Administrative Coordinator provides comprehensive administrative and operational support for plant and terminal activities. This role ensures the accurate tracking of incoming materials and fuels, inventory items, supports purchasing and invoice reconciliation, coordinates employee onboarding and travel, and plays a vital role in community relations and safety compliance. The person will enter manual BOLs as needed and act as an alternative bulk loading operator when required. The ideal candidate is detail-oriented, organized, and capable of managing multiple responsibilities in a fast-paced environment.Operations Support:

• Track, receive, and record all materials and fuels received into the facility.
• Maintain a revenue report for all port-generated business revenue.
• Generate revenue sales orders in accounting software and collaborate with billing to generate invoices.
• Act as accounts payable representative for all port-generated billed items and follow up with vendors on payments.
• Create and reconcile reports as needed.
• Perform month-end reporting and reconciliation of purchasing card expenses.
• Assist operations with truck loading and BOL entry when automated systems are down or as needed.Administrative Duties:
  • Track and process all invoices for timely payment.
  • Supervise the contractor responsible for office cleaning.
  • Replenish and maintain inventory of office supplies.
  • Manage Kronos badge replacements and maintain accurate records.
  • Keep files on all vessels, BOLs, and invoices accurately.
  • Arrange training facilities, catering, and PPE for guests attending meetings.Community Engagement:
    • Serve as the facility's community liaison.
    • Coordinate and process community donation requests.
    • Organize and support local community and facility events.HR & Safety Support:
      • Arrange travel for employees and candidates attending onsite interviews.
      • Conduct onboarding activities for new recruits.
      • Schedule and coordinate OSHA-required testing.
      • Maintain safety KPIs and manage safety boot and glasses allowance programs.Qualifications:
        • 2+ years of experience in administrative, logistics, or operations support roles.
        • Proficient in Microsoft Office Suite and SAP or similar ERP systems.
        • Strong organizational and communication skills.
        • Ability to manage multiple tasks with accuracy and efficiency.
        • Experience in a recession-resistant industry.
        • Consistent work history with a focus on work/life balance.
        • Benefits include paid holidays, paid time off, 401(k) with employer match, medical/dental/vision plans, company-paid life insurance, and short/long-term disability insurance.Get HiredWhat to Expect During Our Hiring Process:
          • Motor Vehicle Record Check
          • 5-Panel Drug Screen
          • Fit for Duty Baseline Physical (if applicable)
          • Supportive team throughout your career with Summit Materials!Build a Lasting Career with us. Begin Here. Go Anywhere. Apply now!Summit Materials includes multiple local companies supplying aggregates, cement, ready-mix concrete, asphalt paving, and construction services across the US and western Canada. We support our teammates who build our communities, guided by core values: Safety, Integrity, Sustainability, and Inclusivity. We celebrate individual company legacies but operate collectively as Summit Materials.We are committed to diversity and inclusion, encouraging applications from candidates of all backgrounds. Employment decisions are made without discrimination based on race, ethnicity, gender, age, disability, or any protected characteristic. We believe diversity fosters innovation and drives superior business results.
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Keywords: Kilgore Companies, LLC, Bryan , Administrative Partner, Professions , Houston, Texas